# General Concepts

Daxium-Air's reporting system is based on **templates** that can be of 3 different types : Word, Excel or PPT. For each template, we also have an engine that can convert the generated reports in PDF. A report can only be based on a single form. However, you can also get the data of any related child form.

We use a system of tags to identify which field is supposed to go where in the report. The fields are identified by their system names (see [Syntax & Functions](/user-documentation/build/building-the-reporting/syntax-functions.md) for the full reference).

Here is an example of a report template:

![](/files/uinCPWBoLTdH1l1nJeJJ)

We can see that it includes all the system names with a particular syntax. Indeed, they must be surrounded by <%…%> to notify Daxium-Air that it must match the field data entered by the user in the form. It is important to note that it is possible to apply any font changes to what will be displayed. Like **<%EmployeeName%>** which is in bold so the customer name will be displayed in bold in the report.

All the formatting you applied on the Word/Excel/PPT will be applied in the report.

## Add a report template in Daxium-Air

Go to Settings > Report > New:

![](/files/dh8rENM4zhhCjUhqzmyZ)

![](/files/eIaGQqSju4woB4mlHN57)

Next, select the form to which you wish to link this report template, then select the format of your template using the button provided for this purpose.

The “Listing mode” box will allow you to generate a report for several submissions at the same time, particularly relationships.

## Access rights management for report templates

Once your template ha been created, you can restrict this model to one or multiple groups. You will find the option **"Restrict to group"** in the image below. In the dropdown will be your list of [groups](/user-documentation/build/managing-users/groups.md).

![](/files/x3bvhRhtnXIhhxpjPfTN)

Once the group(s) have been selected (Group 1 and Group 2 in the above picture), only people from those group will be able to access this template, and thus generate a report based on this template.

Don't forget to save after you have added the groups!

## PDF Fonts

Word offers a multitude of fonts, but for generating reports in PDF format, the available fonts are the following ones:

* **Courier**, Courier Bold, Courier Oblique, Courier Bold-Oblique
* **Helvetica**, Helvetica Bold, Helvetica Oblique, Helvetica Bold-Oblique
* **Times Roman**, Times Bold, Times Italic, Times Bold-Italic
* **Symbol**
* **Zapf DingbatsNB**
* **Lora**, Regular, Bold, Italic, Bold Italic, Medium, Medium Italic
* **Poppins**, Black, Black Italic, Bold, Bold Italic, Extrabold, Extrabold Italic, Medium, Medium Italic, Thin, Thin Italic, Light, Light Italic, SemiBold, SemiBold Italic

If the font chosen in the Word template is not available in PDF format, an automatic conversion of the font will be carried out to one available in PDF. It is possible to make a request to Daxium support to add a new font to the list above, provided that the font in question is available for download and royalty-free.


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